Position Summary
The Human Resources Intern will provide critical administrative and operational support to the Human Resources team during the transition to a new HR/payroll system. This role will assist with system data migration, payroll data entry, recruiting coordination, resume management, and interview scheduling. The ideal candidate is highly organized, detail-oriented, and comfortable working with confidential employee data in a fast-paced environment.
Key Responsibilities
HR System Transition & Data Support
- Assist with the transition and implementation of a new HR and/or payroll system, including data validation and entry.
- Support the migration of employee records, payroll information, and HR documentation into the new system.
- Conduct data audits to ensure accuracy, completeness, and compliance.
- Maintain confidentiality and integrity of employee and payroll data at all times.
- Coordinate with HR leadership and system vendors as needed during implementation activities.
Payroll Support
- Enter and maintain payroll-related data including new hires, job changes, pay rates, deductions, and employee updates.
- Assist with payroll processing preparation and verification.
- Support corrections and follow-up on payroll discrepancies under HR direction.
- Maintain accurate payroll and personnel records.
Recruiting & Hiring Support
- Assist with posting job openings and managing incoming resumes.
- Screen and organize resumes for review by hiring managers.
- Coordinate and schedule interviews with candidates and internal stakeholders.
- Communicate professionally with candidates regarding interview logistics and next steps.
- Support onboarding activities including new hire paperwork and system setup.
Administrative & General HR Support
- Maintain organized electronic and paper personnel files.
- Track recruiting and HR activity metrics as requested.
- Assist with HR correspondence, reporting, and documentation.
- Provide general administrative support to the Human Resources department as needed.
Qualifications
Required
- Concentration in Communications, Human Resources
- Strong data entry skills with high attention to detail and accuracy.
- Proficiency in Microsoft Office (Excel, Word, Outlook).
- Ability to handle confidential information with discretion and professionalism.
- Strong organizational, communication, and time-management skills.
Core Competencies
- Attention to Detail
- Confidentiality & Integrity
- Organization & Time Management
- Communication & Professionalism
- Adaptability & Change Management
- Data Accuracy & Compliance