Primary Responsibilities and/or Essential functions:
- Support marketing and recruiting initiatives.
- Prepare and finalize correspondence, memoranda, reports, and other documents.
- Maintain files and document telephone messages.
- Assist with fall, IL and summer recruiting programs, including interview schedules, processing clerk/attorney rejection letters, and additional correspondence.
- Input and maintain recruiting resumes in the viRecruit database.
- Process departmental check requests and reimbursements, and coordinate with the Accounting Department to maintain timely payment processing.
- Assist with Firm special projects/events and Firm ticket requests.
- Complete and submit electronic weekly timesheets and PTO requests to manager in a timely manner.
- Develop and maintain excellent customer service relationships with clients, attorneys, administrative staff, students, candidates, and vendors.
- Participate in training classes and complete annual training requirements for skills enhancement.
- Maintain confidentiality of all Firm matters and perform under the guidelines of the Firm’s Administrative Staff Principles.
- Attend various after-hours recruiting and marketing events, as needed by management.
- Perform additional responsibilities as required by management.
Knowledge, Skills & Abilities:
- 1+ years legal experience preferred in order to perform administrative duties in a professional law firm environment.
- Marketing and/or Recruiting experience in a law firm preferred.
- Ability to organize and prioritize numerous tasks and complete them under time constraints.
- Ability to proofread printed material for grammatical, typographical and spelling errors.
- Must be highly motivated, organized, accurate and detail-oriented with the ability to prioritize and handle multiple tasks.
- Exhibits working knowledge of Firm’s software, including Word, Excel, Outlook, and the Firm’s CRM and Recruiting databases. Knowledge with Canva software preferred.
- Flexibility with work schedule, as overtime might be needed occasionally.
Education/Certifications:
- Bachelor's degree preferred.
