Job Summary & Objectives

The Legal Recruiting & Associate Life Assistant is responsible for assisting with: all aspects of on-campus and in-office interviewing; coordination of and attorney involvement in, candidate interviews for both law student and lateral positions; and the successful planning and execution of summer associate events and programs. This role also contributes to the overall function of the Legal Talent department by providing general administrative support with regards to all associate life initiatives, planning and coordination of events, and serving as a point of contact and resource to all Boston Associates.

Essential Job Duties & Responsibilities

Assist Legal Recruiting Senior Coordinator, Hiring Partners, Staffing Partners, Recruiting Committee members and other attorneys in the preparation, coordination and scheduling of on-campus and in-office interviews for lateral, law clerk, LLM, 3L and summer associate candidates
Assist with school-specific campus outreach, including planning and attending 1L events, tracking of sponsorships and student group activities
Prepare interview materials for attorneys participating in OCI, schools’ background informational packets and other materials, as required
Attend and assist with planning of recruiting receptions, Partner events, offer dinners and other recruitment-related activities
Liaise with Partners, manage vendor relationships, greet visitors and candidates in support of all recruiting-related activities
Prepare and maintain accurate and updated information and lists for attorneys, School teams and Legal Recruiting team
Assist with summer program planning and execution, including researching ideas for summer events, activities and restaurant venues
Plan summer activities, create invitations, coordinate logistics and work with vendors, to ensure seamless execution
Keep records and maintain accurate files related to all aspects of the summer program including but not limited to: information on summer associates’ mentors and interests; correspondence; invoices and expense receipts; RSVP lists and feedback on program
Provide administrative support for professional development and training programs by keeping summer associates abreast of all offerings, tracking RSVPs and booking conference services
Assist in planning internal events and receptions
Track summer associate diaries and weekly assignment updates; assist in gathering feedback on summers such as attorneys’ evaluations and mid-summer and final reviews
Update various summer associate lists and distributions including summer associate housing information and campus student group participation, as needed
Assist with the planning and execution of fall orientation and new hire orientations
Assist with all aspects related to lateral attorney hiring, relocation and departure, working closely with the Senior Coordinator, Legal Recruiting & Associate Life
Provide ongoing general support and assistance related to associate life projects and initiatives
Support the orientation and integration process for new Associates and the coordination of formal mentoring assignments for all incoming Associates and laterals
Remain current on citywide social offerings throughout the year
Maintain inventory of promotional items and marketing materials
Be flexible, in adjusting hours to meet departmental needs
Assist in various department projects as needed
Perform other duties as assigned

Education

Required

Bachelor's Degree required

Skills and Experience

Experience in a Professional Services office environment preferred
1 year of legal recruiting and/or event planning experience preferred
Experience working with Symplicity (Law School employment communications tool), FloRecruit and viDesktop is a plus
Must be able to thrive in a fast-paced setting, have excellent skills in written and verbal communication, organizational ability, be detail oriented, and able to prioritize and complete multiple projects under tight deadlines
Must be flexible to work overtime (especially from May-August)
Must be able to work collaboratively in a team environment
Must be able to develop and maintain positive working relationships with others
Must be able to maintain a client-focused mentality and a professional demeanor
Must be able to maintain confidential information and exercise discretion
Excellent computer skills with proficiency in MS Word, Outlook, Excel and PowerPoint; experience working in a database is a plus

Physical Demands (required To Perform Essential Job Functions)

Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Sitting: Remaining in the seated position, particularly for sustained periods of time
Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another
Lifting: Raising objects from a lower to a higher position or moving objects horizontally
Carrying: Transporting an object, usually holding it in the hands or arms, or on the shoulder
Pulling/Pushing: Using upper extremities to exert steady force upon an object so that the object moves toward or away from the force
Bending/Stooping/Kneeling/Crouching: Bending body downward and forward by bending legs and spine, or by bending legs at knees
Reaching: Extending hand(s) and arm(s) in any direction

Work Environment

The worker is not substantially exposed to adverse environmental conditions as in typical office or administrative work (normal light, air and space in the work environment)

Salary Information

MA Only: The estimated base salary range for this position is $55,000 to $65,000 at the time of posting.

The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.

Privacy Notice

For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice.

Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.

Simpson Thacher & Bartlett LLP

New Jobs

Legal Recruiting & Associate Life Assistant