JUDICIAL ASSISTANT I

Department: Management Services

Division: Justice Court

Pay: GRADE 115: $41,851.08 - $60,684.06 Annual Salary ($20.12 - $29.18 Hourly).

FLSA Status: Non-Exempt, Full-Time, Eligible for Benefits, 40 Hour Work Week.

GENERAL PURPOSE

This position performs a variety of routine and complex clerical duties to maintain comprehensive records, reports, accounts, or files related to activities of the Ogden City Justice Court. This position is under the direct supervision of the Assistant Court Administrator.

EDUCATION & EXPERIENCE REQUIREMENTS

At least one year of clerical work experience; court or legal experience preferred.
High school diploma or its equivalent.
Any combination of experience and education that would likely provide the required knowledge and abilities may be qualifying.

ESSENTIAL JOB FUNCTIONS

Performs functions of a cashier when called upon, accepting posting, processing and verifying payments, credits and other financial transactions.
Performs accounting functions ranging from balancing daily work to processing unusual and complex financial transactions.
Maintains comprehensive index files, forms, reports, and/or records
Operates computer terminal to input and retrieve information related to statistics, records, reports, accounts, and services.
Greets the public over the counter and on phones; responds to questions related to judicial services and functions (cases, bail, warrants, payments, and appointments).
Maintains official court dockets and associated papers; posts official entries reflecting pertinent facts, financial records, and judgments related to disposition of each court case; maintains a suspense file on all pending court cases including financial matters related thereto.
Schedules arraignments, pre-trial, and other pre and post judgment hearings, as well as jury and non-jury trials; prepares and maintains the court calendars of these events keeping the judge advised of all court schedules and delinquent cases.
Coordinates and tracks community service ordered by the judge.
Scans documents into CORIS and process documents in WorkSpace.
Able to clerk video court and/or small claims court; prepares and processes minutes for signature.
Opens, reviews, and distributes mail for the court.
Maintains liaison and communications with agencies associated with criminal justice system such as Police Department, bail bondsmen, prosecuting attorney offices, private probation providers, public defenders, adult probation, other justice courts, and other city offices.
Prepares, assembles, and checks materials for each court session.
Establishes and routes case files.
Prepares and routes notices according to required procedures.
Arranges prisoner transportation to and from court.
Performs follow-up work subsequent to court sessions.
Issues judicial orders.
Posts information generated during court sessions to case files.
Prepares and routes certified copies.
Issues stay dates; issues and recalls bench warrants.
Pick-up orders, and commitment orders.
Processes expungements, criminal, and small claims appeals.
Issues and enters information, pleadings, motions, summons, subpoenas, minute findings, judgments, and orders made by the courts.
Maintains tickler files to monitor when payments are due, end of six-month probation, etc.
Contact with public regarding citations, criminal and small claim actions.
Participate in safety and risk management activities; take action to reduce liability to the city.
Attendance and punctuality are essential functions of this position. Employee is required to work as a team and frequently meet with co-workers and supervisors; employee is required to communicate in-person with the public during office hours; and employee is required to use on-site equipment.
Perform other related duties as required/assigned.

EDUCATION AND EXPERIENCE REQUIREMENTS

At least one year of clerical work experience; court or legal experience preferred.
High school diploma or its equivalent.
Any combination of experience and education that would likely provide the required knowledge and abilities may be qualifying.

SPECIAL REQUIREMENTS

Possession of, or ability to obtain, an appropriate, valid Utah driver's license.
Special consideration given for verbal proficiency in Spanish.

OGDEN CITY BENEFITS

Language Pay
Longevity Pay
Holidays
Sick, Vacation, and Comp Time Leave
Medical and Dental
EAP- Employee Assistance Program
Life Insurance
Long-Term Disability
Employee Loan Program- Computer, Bike & Exercise equipment loans when available
Wellness Program
Tuition Reimbursement

FULL JOB DESCRIPTION ATTACHED AS PDF

Ogden City Corporation

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