Build your big career with the firm that does Big Law, Better. McDermott Will & Emery is a leading global law firm that brings together more than 1,400 lawyers and 1,200 business professionals. We celebrate excellence, collaboration, and community and have been recognized as a top workplace by USA Today, Fortune, The American Lawyer, Vault and others. We are also certified by Great Place to Work.

At McDermott, we don’t just invest in your future, we accelerate your career – wherever it may lead. That includes supporting you both in and outside of the office.

With us, you’ll find:

A firm where everyone belongs: Our award-winning culture prioritizes warmth and authenticity — we encourage you to be yourself!
Enthusiasm for all perspectives: We’re smarter and stronger when everyone has a voice and a seat at the table. We welcome unique viewpoints and ideas, and we make opportunities for you and your career to thrive.
Support to feel your best and do your best: Wellness is integral to building a successful career and a rich life. That’s why our benefits program supports your physical, emotional, mental, and financial health, with an emphasis on work-life balance.

Real rewards for real work: We offer generous compensation packages that recognize hard work and excellence.

Job Description:

The Legal Practice Specialist performs a variety of administrative support tasks for the assigned attorneys within the Corporate Advisory Practice Group. This position may perform additional duties and responsibilities relating to the assigned Practice Group. The Legal Practice Specialist works under general supervision and relies on instruction and guidelines to perform the essential functions of the job.

Essential Functions and Responsibilities:

Prepare, edit and proofread and redline documents including correspondence, agreements, spreadsheets and presentations for accuracy, grammar, and formatting; revise and maintain digital and print presentation materials and agendas for group meetings
Set up, organize and maintain paper and electronic filing systems with client documents
Input, review and edit attorney time entries and prepare and maintain monthly client billing and vendor invoices
Create and submit practice group expense reports and check requests
Arrange, schedule and book attorney travel
Prepare engagement letters, conduct detailed client intake and analyze potential conflicts for new clients/matters and the opening of same
Monitor attorney Outlook inbox and calendar and remind attorney of responses needed and upcoming calendar events; maintain attorney client lists, contacts
Proactively remind attorneys of impending deadlines and obligations, including posting CLE credits and meeting deadlines
Manage client intake process, including generating client conflict inquiries, opening new matters and preparing engagement letters
Proactively manage monthly client billings by reviewing and editing prebills; liase with billing department to ensure client billings guidelines are followed and bills are sent timely
Help maintain the group’s marketing & business development materials
Schedule client meetings and coordinate logistics, including scheduling, arranging videoconferences, conferences calls, and conference rooms; requesting equipment and food and beverage orders; preparing presentation materials; and welcoming visitors
Coordinate requests for duplicating, word processing, messenger delivery and special mailings

Job Specifications:

Ability to work effectively in a fast-paced environment
Ability to understand and follow specific and detailed instructions
Strong interpersonal and communication skills (oral and written), professional demeanor and presentation
Strong client service and high-quality standards for services to meet or exceed client expectations
Strong organization skills and attention to detail
Strong problem-solving skills with ability to take initiative and use good judgment and excellent follow-up skills
Strong computer skills with the ability to learn new software applications quickly
Ability to work under tight deadlines and prioritize responsibilities
Ability to maintain and handle confidential and sensitive information with discretion and diplomacy

As part of our ongoing commitment to be #AlwaysBetter for our people, clients and communities, we have created a culture of belonging that champions your individuality as both a person and a professional. From our competitive compensation, top benefits and award-winning professional development programs to industry-leading wellness initiatives, we support you through every stage of your life and career. With McDermott, you can live a life you love both in and outside of the office.

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

While performing the duties of this job, the employee is required to sit, use hands, reach with hands and arms, stoop, talk and hear
Employee must occasionally lift up to twenty (20) pounds

Work Environment:

Typical indoor office environment

Disclaimer:

The above statements are intended to describe the general nature and level of the work being performed by people within this classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of employees assigned to this job.

McDermott Will & Emery

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Legal Practice Specialist - Corporate Advisory