Adams & Martin Group is seeking a dedicated and professional Entry-Level Legal Assistant to support our business development department. This Legal Assistant position plays a critical role in delivering exceptional client service and administrative support by managing all aspects of conference room operations and visitor services in a fast-paced law firm environment.

Legal Assistant Key Responsibilities:

Serve as the first point of contact for all conference center needs with a hospitality-driven, concierge-style approach.
Schedule and coordinate conference rooms using EMS (Event Management Software), including confirming reservations, catering, A/V needs, and setup logistics.
Maintain full knowledge of conference room capacities, equipment, and layout to ensure appropriate space allocation.
Welcome and direct lawyers, clients, visitors, and staff, handling phone calls and inquiries with professionalism and discretion.
Coordinate visitor office scheduling and ensure timely setup and readiness.
Manage catering orders, set-up, breakdown, and inventory replenishment.
Assist with special service requests (e.g., travel, lodging, transportation, dining).
Operate and support basic A/V equipment, coffee and espresso machines, and office equipment.
Maintain cleanliness and organization of the conference center, pantry, and visitor areas in collaboration with Office Services.
Issue and track visitor badges, ensuring all guests are registered in compliance with firm security protocols.
Process invoices, time entry, expense reimbursements, and perform general administrative duties.
Provide regular feedback and report service issues to management promptly.

Legal Assistant Qualifications:

Minimum of 6 months of office experience or client services experience in a professional environment; legal or law firm experience strongly preferred.
Strong organizational skills with a proven ability to multi-task and prioritize in a high-volume setting.
Excellent interpersonal, verbal, and written communication skills.
Experience with EMS or similar scheduling systems preferred; must be eager to learn and utilize new technologies.
Working knowledge of Microsoft Word, Excel, PowerPoint, and basic A/V systems.
Capable of performing light document management and troubleshooting office equipment.
High level of discretion and professionalism, with a commitment to maintaining confidentiality.
Willingness to work flexible shifts, including occasional weekends, holidays, and firm events.
Collaborative team player with a proactive, can-do attitude.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Adams & Martin Group

New Jobs

Entry-Level Legal Assistant